Terms and Conditions for Hokey Cokey Swimrun
Mad Hatter Sports Events in these terms and conditions are called the “Event Organisers”
These terms and conditions apply to all participants who register to take part in an event organised by Mad Hatter Sports Events. In these terms and conditions participants will also be referred to as “you”
1 By registering in the event you are agreeing to be bound by these terms and conditions
2 All participants must be above 16 years of age
3 You are responsible for reading the details and description regarding the event contained on the website and any other information that may be sent to you by the Event Organiser and agree that you clearly understand what ability is required and what is entailed in participating in the event
4 The registration fee must be paid at the time of registration. Mad Hatter Sports Events refund policy is: Any event entry cancellation received by email to more than 14 days prior to the event date will receive a 50% refund or transfer of entry fee towards another Mad Hatter event (£10 transfer fee applies). Only emailed cancellations to are acceptable. Cancellations made in the last 14 days before the event start date will not be eligible for any refund or transfer. Please see Refunds section below for further information
5 All entries are non transferable between individuals, transfers must be arranged through Mad Hatter Sports Events.
6 If any details provided by you on your registration form change you must notify Mad Hatter Sports Events immediately by emailing
7 The Event Organisers reserve the right to cancel your participation in the event if any information provided by you is found to be inaccurate in any way. In this case you will be refunded your entry fee minus 20% administration costs
8 No later than one week prior to the event, you will be emailed further event details providing detailed instructions regarding the event
9 Please note that all arrangements for the event, including the venue, date and programme may be subject to change, any changes will be notified to you by email from 1 week prior to the date of the event
10 You are responsible for ensuring that you have taken your own medical advice, and that you are medically fit and healthy and have undertaken appropriate training and preparation to participate in the event
11 You are responsible for taking out suitable personal insurance cover for your participation in the event, and you must provide a copy of your insurance certificate to the Event Organisers if requested
12 You agree that you participate in the event at your own risk, and accept that the Event Organisers cannot be liable to the fullest extent permitted by law, for any personal injury sustained by you in any way or loss or damage to any personal property as a result of your participation in the event
13 You must abide by any rules or regulations of the event that may be notified to you by the Event Organisers or the venue owners at any point leading up to or at the event
14 You must show respect and courtesy towards other participants and spectators. If you behave in any manner which is, in the Event Organisers opinion, poor sportsmanship or a risk to the safety of any other participant, spectators or anyone else in attendance at the event this may result in you being disqualified from the event
15 You are responsible for the safe keeping of your own personal possessions and those of any spectators you may bring to the event. Personal possessions left unattended at the venue in any facilities provided or otherwise are left entirely at your own risk
16 The Event Organisers are not responsible for any third party organisations that may be providing other services at the event. You use any such services at your own risk
17 If access to published course is restricted for any reason an alternative route will be used
18 If the event has to be postponed for any reason, the Event Organisers will endeavour to arrange an alternative event, and you will be notified of the new date and venue of the rearranged event. These terms and conditions will continue to apply to the rearranged event.
19 You agree to photographs and video being taken at the event and that any images of you may be used by the Event Organisers in any media regarding the event and to market and advertise the event or any other similar events
20 By registering you are agreeing to any data provided being used by the Event Organisers to contact you regarding other events. If you need assistance in reading and understanding these terms and conditions please contact a member of the events team on 07540 902612
Please ensure you read and agree to the Mad Hatter Sports Events terms and conditions when you enter the event. In brief, the refund policy is as follows: Any event entry cancellation received by email to more than 14 days prior to the event date will receive a 50% refund or transfer of entry fee towards another Mad Hatter event (£10 transfer fee applies). Only emailed cancellations are acceptable. Cancellations made in the last 14 days before the event start date will not be eligible for any refund or transfer.
If an event is postponed by Mad Hatter Sports Events or by one of our partners; either due to weather, sea conditions or a reason out of our control within 7 days of the event date, we will try and offer either a new date in the same year, a new date the following year, a transfer to another event (if that event entry is more than the original event, you must pay the difference) or a 50% refund.
We, Mad Hatter Sports Events are a very small event business and start to incur costs for mementos, venues and support services prior to the 14 days before an event date. We cannot therefore afford to give 100% refunds but offer the best we can.